Position Information

Administrative Services Director
Released:  June 21, 2022
 
Classification:  Administrative Services Director (exempt)
West Thurston Regional Fire Service Authority is currently accepting applications to fill its Administrative Services Director position.  This position will be hired as a double-fill with the current Administrative Services Director, for a period of not less than six (6) months, with a possible extension for three additional months, to allow for training and coaching.  At the end of this training period, the position will be filled permanently upon the retirement of the current Administrative Services Director.
 
Salary Information:  $7,584 - $8,924 per month
Benefits Information:  Medical, dental, life, AD&D, vision group plan; Public Employees Retirement System (PERS); Deferred Compensation (457) matching contribution up to 6.2% (in lieu of Social Security); Paid Leave/Holidays.
 
Department Information: West Thurston is a regional fire authority, having consolidated three fire districts (#1 Rochester, #11 Littlerock, #14 Grand Mound) into one entity. The department delivers comprehensive emergency services including Fire Suppression, Rescue, EMS and BLS patient transport from 4-5 staffed stations. Services are delivered by a combination of career and volunteer public service professionals.
 
Area Information:  West Thurston is located in the south Puget Sound region, situated between Olympia and Centralia. The 158 square mile service area is mixed use residential urban growth, suburban, rural, commercial, light industrial and forest land. The service area is bisected by 12 miles of Interstate 5. Residents enjoy the small-town environment, mild climate and a wide variety of recreation year-round. The local area is robust with quality schools, parks, trails, history, and many other attractions.
Population: 30,000
 
Description of Duties:
  • Organizes budget committee and prepares annual budget cooperatively with other designated officers.
  • Prepares ongoing budgetary reports and analysis.
  • Supervises accounts payable/receivables activities (vouchers, fee for service agreements, transport and service fees, systems).
  • Supervises payroll and leave activities and systems.
  • Performs regular reconciliations of financial records.
  • Manages human resources and benefits program, including the coordination of employee engagement opportunities and events.
  • Manages insurance review, coverage and claims process, including risk management reviews.
  • Maintains personnel records.
  • Oversees department records/data management, including electronic file system.
  • Develops and recommends administrative/HR policies, procedures and guidelines.
  • Coordinates and schedules department annual inventory program.
  • Manages clerical functions including administrative assistant(s), receptionists, and administrative volunteers.
  • Conducts Governing Board Secretary services
Position: Administrative Services Director
Organization: West Thurston Regional Fire Authority
Location: Olympia,  WA 
United States
Salary: $7,584 - $8,924 per month
Posting Start Date: 6/23/2022
Date Posted: 6/23/2022
Requirements Preferred Qualifications:
  • 10 years of progressively responsible experience in payroll accounting, budgeting, accounts payable/receivable, and human resources management or public service administrative management, 3 of which are in a Fire/EMS related field or Junior taxing district.
  • Bachelor’s degree in public administration/finance/accounting
 
Skills and Abilities:
  • Strong interpersonal and communication skills and ability to navigate conflict.
  • Effectively communicate both orally and in writing.
  • Organizational skills and ability to multitask to meet competing deadlines.
  • Expert-level skills with Microsoft Office products.
  • Experience supervising, mentoring and evaluating staff.
 
.Application Process: Linda Shea, Administrative Services Director
10828 Littlerock Rd SW
Olympia WA98512
   
  • Interviews are tentatively planned for August 15-19, 2022.
 
  • For questions, contact Linda Shea at 360-352-1614.
Status: This listing expires on: 9/21/2022
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Organization Information
Name:
West Thurston Regional Fire Authority
Address:
10828 Littlerock Rd SW

Olympia,  WA 98512
United States
Email:
linda.shea@wtrfa.org
Phone:
(360) 352-1614
Fax:
Contact:
Linda Shea

WFC Motto:
To Serve Educate & Lead


WFC Mission:
Providing leadership through service, education and advocacy.