Position Information

Executive Assistant
Under the general direction of the Fire Chief, the Executive Assistant performs a variety of complex administrative, technical, accounting, and professional work in directing and supervising the financial, accounting and records management systems of the District. The Executive Assistant serves as the confidential secretary to the Board of Fire Commissioners and Fire Chief. This is a full-time, FLSA Exempt, position.
 
The following are some important duties of the position:
 
  • Administratively manage the official affairs of the Board of Fire Commissioners and Fire Chief
  • Supervision and management of all accounting records, vouchers and preparation of budgets commensurate with state and local laws
  • Maintain monthly accounting of revenues and expenditures, keeping the Fire Chief and Board of Fire Commissioners advised
  • Serve as the District’s Investment Officer
  • Provide reports and assistance to the State Auditor as required
  • Develop and update administrative policies and procedures, including writing policies as required
  • Ensure compliance with Federal, State, and County requirements related to administrative and financial activities
  • Monitor expenditures from assigned budget areas
  • Serve as Record Custodian of the District; maintains a variety of complex and confidential records including financial, fire and medical incident records, contracts, agreements, and payroll consistent with record retention requirements. Provide and respond to requests for District information consistent with Open Public Meetings Act and within public disclosure requirements
  • Develop proposals and strategies for collective bargaining processes and other matters as needed
  • Serve as the Secretary to the Volunteer Relief and Pension Board of the District
  • Represent the Fire Chief and Board of Fire Commissioners with civic leaders, committees and boards as directed
  • Prepares agendas, packets and performs as recorder for all Board of Commissioner meetings, and other committees as needed
Position: Executive Assistant
Organization: Key Peninsula Fire Department
Location: Lakebay,  WA 
United States
Salary: $93,000 - $126,000
Posting Start Date: 7/25/2022
Date Posted: 7/25/2022
Requirements Qualifications:
 
Minimum
 
  • High school diploma or GED
  • Five (5) years of progressively responsible administrative work experience
  • Maintain a valid Washington State Driver’s License and acceptable driving record
 
Preferred
 
  • A Bachelor’s degree in Accounting, Business Administration, Public Administration, or a closely related field
  • Ten (10) years of progressively responsible administrative experience
  • Previous experience as an executive assistant, administrative assistant, or a closely related position
  • Ability to obtain a notary bond
District-approved application can be downloaded from our website at www.keypeninsulafire.org. Please submit a signed and completed application, letter of interest, resume, and answered supplemental questions no later than 4:30 pm PST on August 22, 2022. Application materials may be sent electronically to nswinhart@keypeninsulafire.org or delivered in-person at Station 46, 8911 Key Peninsula Hwy NW, Lakebay, WA, during regular business hours.
Status: This listing expires on: 10/23/2022
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Organization Information
Name:
Key Peninsula Fire Department
Address:


Lakebay,  WA 98349
United States
Email:
nswinhart@keypeninsulafire.org
Phone:
Fax:
Contact:
Nick Swinhart

WFC Motto:
To Serve Educate & Lead


WFC Mission:
Providing leadership through service, education and advocacy.