This position is responsible for processing payroll and assisting in payroll related activities including but not limited to collecting, organizing, editing, and reporting data from multiple systems.
ESSENTIAL DUTIES & RESPONSIBILITIES:
This job description reflects management’s assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned.
Process District payroll; leave accounting; benefit reporting (e.g. retirement system, deferred compensation, etc.) and transmittal; and monthly/quarterly/annual reports (e.g. Data extraction for State and Federal Reporting) in a timely and efficient manner.
Audits requests for changes, including compliance with state and federal laws, rules, and guidelines, collective bargaining agreements, and administrative and employment contracts, and computer budget coding requirements; calculates and applies pay and leave adjustments; and including leave balances for all employees, verifies automated leave accruals, shift changes and separations.
Configures, updates and maintains the payroll and leave management software for relevant changes affecting the system setups of codes, tables, taxes, benefits, deductions, reports, etc.
Creates computations for all pay and benefit impacts including but not limited to retirement payouts, leave payouts, retroactive increases, pay adjustments, garnishments and deductions.
Compiles financial data for the preparation of various journal entries, responsible for reconciliation of all pay, benefit, and related liability accounts.
Maintains related payroll records as required, makes recommendations requiring interpretation of data from various sources, including procedures, policies, collective bargaining agreements, and the law.
Prepares and reconciles W-2’s and W-3’s and reconciles to 941’s. Coordinates annual ACA reporting.
Performs complex duties independently with limited supervision and is expected to identify and recommend changes to business practices and processes that will achieve greater efficiency and/or effectiveness in achieving desired results.
Produces statistical records involving related issues; provide assistance to District personnel with questions related to payroll, leave accounting, benefits, etc. complying with collective bargaining agreements and processes unique, annual compensation obligations. Prepares and processes personnel related forms and documents.
Organizes and maintains complex, inter-related filing systems including a variety of confidential files, records and information for the department as assigned.
Assists in the daily operations of the Payroll unit; assures the office operates efficiently and effectively; coordinates communications.
Provides ad hoc reports and internal assistance to District staff, including Chiefs, Directors and supervisors relating to payroll needs; provides support to other Divisions within the District when assigned.
Assists with preparation of the Department’s annual budget and labor projections.
||Central Pierce Fire & Rescue
||$61,104 - $74,292
|Posting Start Date:
||QUALIFICATIONS, KSA'S, TOOLS & EQUIPMENT, WORK ENVIRONMENT AND PHYSICAL DEMANDS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience
- Bachelor’s Degree in Accounting, Business, or finance-related field; and
- Three (3) years of increasingly responsible payroll experience
- Bachelor’s Degree in Accounting, Bookkeeping or finance-related field; and
- Less than one (1) year of increasingly responsible payroll experience
- Associate’s Degree in Accounting, Bookkeeping or finance-related field; and
- One (1) – three (3) years of increasingly responsible payroll experience
- High School Diploma (or GED); and
- Three (3) - five (5) of increasingly responsible payroll experience
- An equivalent combination of education and experience that would likely provide the required knowledge, skills and abilities.
- Previous payroll experience in a fire district or department
- Previous payroll experience in a unionized public sector employer
Certificates, Licenses and Registrations
- Valid Washington State driver’s license in good standing
- Payroll Professional Certification within three (3) years of hire
Knowledge, Skills and Abilities
- municipal government and District policies, procedures, structure and objectives; applicable local, state, and federal laws, codes, regulations and ordinances
- knowledge of principles, and practices of governmental budgeting, accounting and purchasing including preparation, monitoring, transferring, and reporting
- interpersonal skills using tact, patience and courtesy
- modern office practices, procedures and equipment including personal computers and related software such as word processing and spreadsheet programs
- record-keeping techniques
- oral and written communication skills
- performing research and analysis
- written report preparation and effective oral communication
- various computer software applications, such as Microsoft Office Suite with an MS Excel focus, Central Square OneSolution and Workforce Telestaff
- effectively work with the management team, labor representative and employees as well as vendors, government agencies and the general public
- maintaining confidentiality and discretion when handling sensitive, personal and personnel information
- interacting effectively with individuals and groups to achieve cooperation and support of departmental services, goals and objectives
- applying common sense and understanding to carry out instructions furnished in written or oral form and deal with problems involving several variables in standardized situations
- effectively using modern office practices, procedures and equipment including personal computers and related software
- perform difficult and complex administrative duties with speed and accuracy
- work confidentially with discretion
- learn the organization, functions and policies of the District and work within the scope of authority outlined
- strong mathematical skills and ability to complete detailed work accurately.
- working under pressure with frequent interruptions to meet stringent deadlines.
- compose, proofread and edit, routine and special, general correspondence and reports.
- establish and maintain cooperative and effective working relationships with co-workers, managers, supervisors, employees and the public
- read, interpret, apply and explain documents such as District policy and procedures manual, or applicable rules, codes, laws or regulations
- orally communicate with, present information to, and respond to questions from managers, co-workers, volunteers, employees and departments, and the general public
- add, subtract, multiply and divide; compute rate, ratio and percent; and to create and interpret graphs and charts
- apply common sense understanding to carry out instructions furnished orally, in writing and in schedule form; solve practical problems; and deal with problems involving serval variables in situations where only limited standardization exist
- analyze situations accurately and adopt an effective course of action
- work in dependently with little direct supervision
- plan and organize work to meet schedules and time lines
- maintain flexibility in work hours as well as work assignments to support the team as a whole
Tools & Equipment Used
- Personal computer and printer(s)
WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Work is performed in an office setting. The work environment is fast-paced and moderately noisy.
PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is required to stand, walk; use hands to finger, handle, feel or operate objects, tools, or controls; and reach with hands and arms. The employee is required to talk and hear. The employee must occasionally lift and/or move up to 15 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.
Candidates must complete formal online application. Plick apply here: https://www.governmentjobs.com/careers/cpfirewa/jobs/3152251/payroll-analyst?pagetype=jobOpportunitiesJobs
The timeline for this recruitment is set out below. It is the responsibility of each candidate to be available for each step of the process. At any point, if you are unable to attend a scheduled step, your application will be withdrawn and you will no longer be eligible to continue in the balance of the process.
- Written Exam (online)
- Testing window from September 10 - 20, 2021
- Qualified candidates will be emailed regarding scheduling their exam
- Oral Boards and Assessment Center
- October 6th and 7th
- Attendance on one day only
- Chief's Interviews
- October 12th
- Suitability Assessment (online)
- Mid October 2021
- Background Investigation
- Late October 2021
- This timeframe is for the completion of your paperwork and for an initial interview (as well any follow-up) with the background investigators
- Psychological Assessment and Drug Screening
- Early November 2021
||This listing expires on: 11/1/2021